Table of Contents

SCHEDULE "B" - Travel Expenses and Allowances​

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Chaplains who are eligible for expenses in accordance with this Schedule “B" at (f) are compensated for mileage,

meals, and lodging.

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All travel plans including overnight accommodations must be submitted to the Regional Director for review and

approval prior to the travel occurring. All travel must be planned in the most economical manner possible,

keeping the number of trips and overnight stays to a minimum. Travel expenses, including mileage and meal

allowance, shall be paid as follows:

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(a) Meals-Overnight stays

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An employee who travels at the direction or approval of the Company, and an overnight stay is required, will

be allowed a per diem rate for meals of $45 provided the reasons for such allowances are Indicated on the

expense voucher of the employee and such allowances are authorized and approved in advance by the

employee's Supervisor. This allowance will apply for all days required for such trips, except the day of

departure and the day of return. On the day of departure and the day of return, the employee will be allowed

up to one-half of the daily overnight per diem for meals.

Effective April 1, 2024, the per diem rate for overnight stays will increase to $50.

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(b) Meals-Same day trips

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An allowance of up to $20 for meals may be paid to an employee who travels at the direction or approval of

the Company and returns the same day; provided receipts are submitted covering the total allowable

expenses.

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Effective April 1, 2024, the per diem rate for same day trips will Increase to $22.50.

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(c) Dietary Accommodations

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Where food must be purchased and prepared by the employee due to religious and/or health dietary needs,

the Company agrees to accept the submission of grocery receipts for reimbursement covering the total

allowable expenses for same-day and return-day travel; provided that these receipts are itemized and

reasonably reflect the ingredients required to prepare the employee's meals while traveling.

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(d) Mileage

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The mileage allowance for approved travel is reimbursed at the following rates:

AB - $0.445/km

BC - $0.495/km

MB - $0.47 /km

NB - $0.50/km

NS - $0.50/km

ON - $0.545/km

QC - $0.50/km

SK - $0.46/km

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Mileage Is determined by using the employee's residence as the point of departure.

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Effective the date of ratification all mileage rates shall increase by $0.01.

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Effective April 1, 2024, all mileage rates shall increase by another $0.01.

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(e) Overnight Accommodations

Reimbursement for overnight accommodations must be supported by receipts bearing the date of stay and cost

per day to be approved for reimbursement.

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The Company will consider requests from Chaplains seeking religious or other disability accommodation for

lodging with a kitchenette. Such requests shall not be unreasonably denied.

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Employees requiring overnight accommodations, including Chaplains seeking religious or other disability

accommodation, will utilize motels that have agreed to provide corporate rates for Company employees. The

National Contract Manager will ensure updated lists of these providers are available for employees approved

for travel.

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In the absence of an approved motel provider, Chaplains, including those seeking religious or other disability

accommodation, will make every effort to obtain motel accommodation lodging of $130.00 per night or less.

The parties agree that chaplains have a right to hotel accommodations that are safe, clean, and located within

a reasonable distance from the work site.

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Chaplains may choose to stay at the residence of family or friends. However, no reimbursement for overnight

accommodations is provided where the Chaplain stays at the residence of a family member, friend, etc., instead

of a motel.

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(f) Eligibility for Expenses

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The following bargaining unit employees are eligible for reimbursement of expenses:

i. Full time employees who are required to work at more than one institution, but only when those

Institutions are not located within a 25km radius of their "headquartered location." In such cases the

employee will be paid mileage calculated in accordance with the distance which was travelled, or would

have been travelled, using the "headquartered location" as the point of departure and return.

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For the purposes of this clause, the “headquartered location" shall be defined as the institution which

is closest to the Full Time employee’s residence.

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ii. Part-time employees who are required to travel more than 100 km round trip in order to perform their

duties.

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iii. The Company, at its discretion, and with the agreement of the Union, may provide expenses to an

employee who would otherwise not be eligible, for purposes of attracting and retaining employees to

work in positions which the Company is having difficulty in staffing.

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The following bargaining unit employees are not eligible for reimbursement of expenses:

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i. Full time employees who are required to work at only one institution.

ii. Full time employees who are required to work at more than one institution when those Institutions are

located within a 25km radius of their "headquartered location" as defined in~ Schedule "B" (f) i.

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Letter of Understanding Re: Article 9.07 Bilingual Proficiency in Quebec and New Brunswick

Bargaining-unit employees who were on payroll at the time of ratification, shall be entitled to at least four (4)

weeks’ notice before they lose a callup or their employment because they do not meet a specific language

requirement identified by CSC. This notice is in addition to any entitlements to notice of termination or pay in

lieu thereof, and severance pay, the employees may be entitled to pursuant to the Canada Labour Code in the

event their employment is terminated because they do not meet a specific language requirement identified by

CSC.